Terms and Conditions
Any enquiries or requests for additional information, modifications and cancellations are to be communicated to MCI's Team by email.
Registration fees deadlines
Early registrations will be accepted until Saturday, August 30, 2025, 11:59 PM EST.
Should your registration remain unpaid on Saturday, August 30, 2025, early registrations will be upgraded to regular registration fee.
As of Sunday, August 31, 2025, regular registration fees apply for every new registration.
Regular registrations will be accepted until Wednesday, October 15, 2025, 11:59 PM EST.
Should your registration remain unpaid on Wednesday, October 15, 2025, regular registrations will be upgraded to on-site registration fee.
As of Thursday, October 16, 2025, on-site registration fees apply for every new registration.
Registration modification and cancellation
For cancellations received prior to Tuesday, September 30, 2025, midnight EST, deposits will be refunded less than 25% administrative charge. After this date, no refunds will be possible.
A name change will be considered as a modification and will be charged 25 USD.
A handling fee of 25 USD per registration will be charged for every registration modification received, including a name change.
General Payment Conditions
All payments are to be made in US Dollar. Taxes may increase without notice and any such change will be reflected in final rates.
Methods of Payment: Credit card – MasterCard and Visa are accepted.
Full payment of services is requested when registering (Credit Card). No confirmation will be sent until MCI has received the payment.
An invoice to be settled upon receipt will be issued upon written confirmation. This invoice will act as a contract, and once issued, the above payment and cancellation conditions will apply.
No discount will be provided in case of early settlements.
No badge will be delivered until full payment of open invoices is received.
Refunds will be made after the event according to your payment method.
Data Privacy
Individual Data Privacy Policy:
For further information on how your data will be used, we invite you to carefully read the Data Protection and Privacy Policy:
https://www.wearemci.com/en/privacy-policy
General Conditions
Insurance, release and waiver of liability:
It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. HBV Cure and MCI as organizers cannot accept responsibility for personal injuries, or loss of, or damage to, private property belonging to the HBV Cure 2025 participants and accompanying persons. Participants are requested to inform themselves and to abide by local work regulations accordingly.
HBV Cure, MCI, Venue and Hotel(s) are not responsible for either the partial or total non-execution of the contract in the event of accident, natural disaster (either threatened or actual), in war, curtailment or interruption of transportation facilities, threats or acts of terrorism, of transportation facilities, threats or acts of terrorism, governmental travel or terrorism advisory, Strikes, Lock out, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause beyond the parties' control which prevents the Hotel and /or venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI. The Organizers may at their entire discretion repay the delegate fee or Service Charge paid by the Delegate or Exhibitor, or part thereof, but shall be under no obligation to repay the whole or part of such Delegate fee or Service Charge, and shall be under no liability to the Delegate or Exhibitor in respect of any actions, claims, losses (including consequential losses), costs or expenses whatsoever which may be brought against or suffered or incurred by the Delegate or Exhibitor, as the result of the happening of any such event.
Minimum age:
Registration and/or admittance to the HBV Cure 2025 shall be limited solely to participants who are 18 years of age or older, due to current health and safety regulations and legislation in effect. Any registration by anyone who is under 18 is unauthorized and in violation of these Terms and Conditions and will automatically result in the forfeit of their registration. You hereby accept that identification is to be provided to HBV Cure staff upon request. By registering at the congress, you represent and warrant that you are 18 years of age or older, and that you agree to and to abide by all the Terms and Conditions of this congress.
Force majeure:
HBV Cure, the venue, the hotel(s) and MCI are not responsible for either the partial or total non-execution of the contract in the event of accident, an act caused by a third party, such as Acts of God including, without limitation, credible threats of natural disaster in the geographic vicinity, war, curtailment or interruption of transportation facilities, threats or acts of terrorism or similar acts, governmental travel advisory, a governmental elevation of the terrorism alert level, civil disturbance, the issue of a Travel Warning by the World Health Organization or any other cause comparable events or disaster beyond the parties' control which prevents the venue from accommodating the clients of MCI for the event or if for the same reasons the event is cancelled by MCI.
Photography/Videography Disclosure:
As a registered attendee of the HBV Cure 2025, you agree to grant permission for HBV Cure and MCI to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries, without payment or any other consideration; to authorize HBV Cure and MCI to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicizing HBV Cure programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness appears; that these materials will become the property of HBV Cure and MCI.